How to use invoices in COR with Quickbooks

Quickbooks is one of the most popular accounting software for small businesses in 2022. Whether you want to move away from manual bookkeeping or your spreadsheets have grown into a multiheaded hydra or you need a better option compared to your current software, QuickBooks can be a good choice without burning a hole in the pocket. 


In this article, we’ll discuss everything about Quickbooks: How it works so that you can understand the different ways it can help you save time and be on top of your financial statements. How to integrate it with COR all-in-one management software through Zapier and how to implement it in a successful case study integration. 


What is Quickbooks


As we’ve said before Quickbooks is the most popular small business accounting software businesses used to manage income and expenses and track their financial health. You can invoice customers, pay bills, generate reports, and prepare taxes. The Quickbooks product line includes several solutions to support different business needs, such as QuickBooks Online, Quickbooks Desktop, QuickBooks Payroll, and QuickBooks Time. 


While QuickBooks offers several accounting software options, QuickBooks Online is recommended for new businesses. You can try it for free with a 30-day trial or get a 50% discount for three months with no credit card required. 


Although Quickbooks is best known for its bookkeeping software, it offers a range of accounting and finance solutions for small businesses. Here are some examples: 


  • QuickBooks Payroll: Available as a self-service or full-service solution, it allows businesses to pay up to 50 employees via cheque or direct deposit. If you opt for a full-service package, your year W – 2 tax forms for local, state, and federal taxes are automatically calculated and filed. 
  • Quickbooks Commerce: It brings all of your orders and inventory onto a central dashboard, giving you the real-time status of every order. QuickBooks Commerce is highly scalable and you can use it to quickly add new sales channels or build your B2B commerce platform and integrate with online marketplaces. 
  • QuickBooks Online:  You can keep your accounting books in the cloud, accessible from anywhere at any time, using QuickBooks Online. This service also has invoicing capabilities.
  • QuickBooks Live: Using Quickbooks Live you can partner with an expert bookkeeper to help with all your bookkeeping needs. 
  • QuickBooks Payments: QuickBooks payments allow you to generate pay-enabled invoices, set up recurring invoices, and get paid on the go digitally. Your customers can pay digitally using the method they want. 
  • QuickBooks Time: Track billable hours for your employees or clients or projects using QuickBooks Time. The time you track is easy with QuickBooks Payroll as well as payments. 


All these apps integrate seamlessly with each other and QuickBooks accounting software, thus building a well-rounder payment ecosystem for your small and mid-sized business. 


How QuickBooks Works 


While there are many options available, you do not need to sign up for all of the QuickBooks services all at once. You can start with a single app, such as the accounting or payroll software, and add others as you expand. If you outgrow any service, you can choose to remove or upgrade it as needed. 


A typical QuickBooks setup might look like this: you start by signing up for the accounting software and then adding QuickBooks to help you fully customize your setup. As your business grows, you hire full-time employees, contractors, and freelancers. You can then sign up for QuickBooks Payroll to streamline monthly payments and QuickBooks Time to keep track of billable hours. 


12 Ways Small and Mid-size businesses use QuickBooks


  • Create, Send, and Track Invoices


You can create invoices easily and either print them or email them to customers. QuickBooks will record the income and track how much each customer owes you automatically. You can view the number of your outstanding invoices – known as your accounts receivable and many days they’re overdue by running an A/R aging report. 


You can also create an invoice from scratch or by converting an existing estimate into an invoice. Then, customize the invoice by changing the color and adding your company logo. 

  • Keep track of Bills and Expenses 


QuickBooks keeps track of your bills and expenses automatically by connecting your bank and credit card accounts to QuickBooks so that all your expenses are downloaded and categorized. If you need to track a check or cash transaction manually, you can record it directly in QuickBooks in a few times minutes. 


You can also enter bills into QuickBooks when you receive them so that QuickBooks can help you track upcoming payments. You can ensure that you pay your bills on time by creating an A/P report. This report will provide you with the details of your current and past-due bills 


  • Pay Bills Online 


You can pay bills online in QuickBooks using the online bill payment feature. QuickBooks Online Bill Pay benefits small businesses in many ways, such as the ability to pay bills via bank transfer or check directly at once. It also allows you to pay any vendor or supplier with a credit card. QuickBooks Online, Bill Pay is integrated with QuickBooks Essentials, Plus, and advanced. 


To pay for your first bill, you need to enter your bank account information, the payment method you’d like to use, and how your vendor would like to receive their payment. QuickBooks Online will then use this information automatically and will remove them from the list of outstanding bills. 


Note that you must first enter your bills in QuickBooks Online and then pay them Online by clicking the + New Button and then selecting Pay bills online. 


  • Print Financial Statements for your Business


By managing all of your cash inflow and outflow activities in QuickBooks, you can print financial statements that provide useful information about how your business is performing. Lenders often require financial statements when you apply for a small business loan or line of credit. 


You can produce three primary financial statements in QuickBooks: Profit and Loss report, Balance sheet report, and statement of Cash Flows. 


  • Track Employee Time and Expenses 


Employees or subcontractors can enter their own timer as they progress through the day, or a bookkeeper can enter their weekly time if the employee submits a manual timesheet. Time entered and assigned to a customer will be available to add to the customer’s next invoice. 


Also, any expense entered can be marked as billable and assigned to a customer. Just like time, these billable expenses will be available to add to the customer’s next invoice. You don’t need the payroll add-on to track employee time for billing purposes. 


  • Monitor Project Profitability 


You can use QuickBooks Online Plus or Advanced to create and manage projects, assign income and wages to a project, and track expenses associated with labor and materials. QuickBooks Online project accounting module also allows you to generate project estimates and include inventories, labor, and sales taxes. 


While you can’t compare actual and estimated costs, QuickBooks Online allows you to monitor the profitability of each project you’re working on by creating a project profitability summary report. 


  • Manage Payroll


Payroll is an area that you don’t want to skimp on and try to do manually. Mistakes made in calculating paychecks can result in steep penalties and unhappy employees. QuickBooks has its own payroll function that can calculate and run payroll as often as you need automatically. 


When you enter employee time as discussed above, their hours not only flow to your invoices but also to the payroll module. This way, you can be confident that every hour you pay your employee is also considered for billing to a customer. 


The best thing about using QuickBooks Payroll is that it’s integrated with QuickBooks so that your financial statements are always up to date as of the latest payroll run. You have to purchase a QuickBooks Payroll subscription to run payroll, but you leave several levels of service to choose from that fit your needs. 


Running your payroll through QuickBooks will allow you to:


  • Pay employees with a check or direct deposit. 
  • Calculate federal and state payroll taxes automatically. 
  • Have QuickBooks fill in the payroll tax forms for you. 
  • E pays your payroll taxes directly from QuickBooks. 


  • Track Inventory 


QuickBooks can track the quantity and cost of your inventory. As you sell inventory, QuickBooks will allocate a portion of your inventory to the cost of goods sold automatically, which is an expense account that reduces your income. This allocation is a requirement for calculating taxable income and is very cumbersome to do by hand. QuickBooks can also remind you to order inventory automatically when quantities are low. 


  • Simplify Taxes 


Perhaps the most important thing QuickBooks can do for your small business is to simplify tax time. By far, the largest headache in preparing a tax return is compelling your income and expenses. If you use QuickBooks during the year, all you need to do at tax time is print your financial statements. Better yet, with QuickBooks Online, you can invite your tax preparer to access your account directly so that they can review your numbers and print whatever information they need to prepare your return. 


  • Accept Online Payments  


Perhaps the most important thing QuickBooks can do for your small business is to simplify tax time. By far, the largest headache in preparing a tax return is compiling your income and expenses. If you use Quick Books during the year all you need to do at tax time is print your financial statements. Better yet, with QuickBooks Online, you can invite your tax preparer to access your account directly so that they can review your numbers and print whatever information they need to prepare your return. 


  • Scan Receipts 


Another key to making tax time a breeze is being able to organize your receipts in QuickBooks. All QuickBooks Online subscribers can download the QuickBooks app to their mobile devices for free, take a picture of a receipt, and upload it to QuickBooks Online in a few times minutes. 


QuickBooks allows you to attach a receipt to the corresponding banking transaction. You can upload an unlimited number of receipts to QuickBooks Online as the receipts are stored in the cloud along with your data. 

  • Track Mileage


Many self-employed individuals and employees use their personal vehicles for business purposes. This provides a generous tax deduction of 58.5 cents per mile for 2022. However, to receive the deduction, you’re required to keep a record of the date, miles, and purpose of your trip. 


QuickBooks Online makes this incredibly easy. Its mobile app will use the GPS in your phone to sense every time you’re in a moving vehicle automatically. Then, you can review your trips, classify them as personal or business, and mark them as billable to a customer. Billable mileage expenses will then be available to add to the next invoice you create for the customer automatically. 


How to integrate QuickBooks with COR through Zapier 


Zapier is a software that allows users to integrate apps and automate workflows. It performs integrations between apps and programs. It performs integrations between programs and web apps, allowing the automation of combined actions and the transfer of information between platforms. The whole idea is to do this in both directions, from QuickBooks to COR and vice versa. 


We bring from QuickBooks to COR the invoices and expenses in a module called transactions where all accounting transactions are found. This turns out to be very useful to mark the additional costs that are somehow allocated to some projects for clients who measure their profitability in COR. 


The whole idea of this bidirectionality from COR to QuickBooks is to generate an invoice for the projects. It will be carried out from two perspectives:


  • Quotation: Choosing to invoice by the amount or percentage of the estimated income set at the time you create the project. 
  • Hours: Generate an invoice for the number of approved hours of that project.


Integrating QuickBooks and COR will give you a clear picture of how your company operates and where it could be improved. It saves you time by removing the need for manual data transfer, making accounting and other features simpler and quicker. This integration will aid in data synchronization and the conversion of prospects into leads. It will help small and mid-size businesses save money and time by streamlining business operations, increasing productivity, and optimizing manual document management. You’ll be able to exchange financial information with your sales department. Your management team would track costs, generate customer statements, and gain valuable intelligence to predict and enhance business processes. 


Here’s a list of more benefits from the integration: 


  • Enables Customization 


QuickBooks and COR integration offers many ready-to-use invoices, graphs, tables, and business plan templates for businesses to use. The tool also makes it much easier to customize the layouts of those documents, making them less generic and more likely the most sense. Customizing invoices is especially helpful, as it allows businesses to include their business name and relevant details about each unit. Customers will be able to settle their receipts and reimburse them on time as a result of this. 


  • No need to worry about Data Loss


When it comes to traditional systems, there’s always the chance of losing data. The option exists because it was originally saved on your computer and then backed up to your private server. If anything goes wrong with your technological breakthrough, you could end up losing that important data. That’s not a concern with QuickBooks Integration, fortunately. The interconnected solution conveniently stores everything, and all of your company’s financial systems are maintained on the cloud stage. 


  • Saves Time 


Static accounting and reporting tasks are easy to handle with QuickBooks and COR integration. It could be set up to handle routine, repetitive, and continuing bookkeeping duties for you. Simply having this benefit can save you hours in total. You’ll have more time to focus on enhancing performance and expanding your business. 


  • Keeps track of all records


This integration allows you to generate receipts for your customers. You could even arrange and monitor them based on who they belong to. It’s simple to track financial transactions and excess client debts when you maintain all of your receipts and information in one spot. 


The integration also benefits in: 


  • With a sales receipt, you can keep track of your sales. 
  • Keep track of sales by invoice. 
  • Make a note of your deposit. 
  • Keep track of any unbilled transactions. 
  • Make a charge that is postponed. 
  • Keep track of your time weekly.
  • Invoice your clients. 
  • Make refund receipts for customers with adjustment notes. 


  • Enables to categorise transactions


Once you’ve configured your accounts, you can begin categorising your transfers and accounts. QuickBooks and COR integration allows you to arrange and distinguish your payments by personal, company, costs, revenue, and sales, among other categories. You can also tag your main business costs so you know, exactly how much you can claim when tax time arrives. 


  • Ensures effective team collaboration 


Working in the cloud enables your organizations to effectively collaborate and share information outside the typical business channels of communication. You could give your personnel and staff access while retaining stability over what data they can view or alter. 


  • Budget – Friendly 


QuickBooks integration is an excellent investment. This is a cost-effective and worthwhile investment for your corporation. When you innovate your business, you are preparing to keep up with the latest trends, which will help you long-term your company or business. 


  • Ensures Easy Billing


It’s as simple to take out your smartphone, putting the details into the application, and save the invoice anywhere safely with QuickBooks integration, which isn’t difficult and less time intensive. Several of the best features of QuickBooks integration with Cor, from my point of view, is its functionality. You can create invoices for your customers with just one keystroke, it’s that easy. 


How to become a successful case in this type of integration 


The fact that COR is one of the fastest-growing apps on Zapier is no surprise, as it takes listening to its customers seriously. 


When COR users reach out to Zapier with support requests, Zapier then logs onto the QuickBooks dashboard. Their team gets access to the open feature requests that customers most want to see. 


Every week, COR dedicates resources to building new features to answer these requests based directly on Zapier and QuickBooks feedback. 


While shipping highly requested features every week is a surefire way to delight customers, there’s another step to make it truly easy: rendering these added features discoverable. 


That’s why COR’s team also builds Zapier templates that highlight what’s new using the Zapier JavaScript widget to surface them inside the product. 


Doing so reflects a COR credo: putting the customer first, no matter what. 


Launching a Zapier integration with QuickBooks and COR, helped their users save time via automation right from the get-go. Customers who used this integration churned less, upgraded more, and had higher lifetime value. Using the JavaScipt widget, made Zapier even easier to discover on their platform. By doing this, COR will scale and grow fast by shipping new integration features. 




QuickBooks integration with COR through Zapier makes things simpler to exchange financial information, check finances, view all-in-one features of marketing agencies, view marketing channels and find business opportunities by automating tasks so that everyone is on board and on the same page. It can assist with growth plans or lead via invoices and upgrade existing customer relationships. With this integration, you can automate quotations and transactions, helping the agency to run smoothly and efficiently. 

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